When winter hits, snow and ice can quickly turn your commercial property into a hazard zone, impacting customer safety, employee access, and business operations. For business owners, having a reliable commercial snow removal contract is essential. But with so many providers offering snow removal services, it’s crucial to know what to look for in a contract to ensure you’re getting the best service for your needs. Here’s a guide to the essential elements of a commercial snow removal contract.
Scope of Services Included
The first thing to evaluate in a snow removal contract is the scope of services offered. Not all contracts cover the same services, so it’s important to ensure that your contract includes everything your property requires.
Key Services to Consider
- Snow Clearing: This typically includes plowing or shoveling snow from parking lots, driveways, sidewalks, and other high-traffic areas.
- Salting and Sanding: Salting and sanding help prevent ice buildup on walkways, entryways, and parking lots, reducing the risk of slips and falls.
- De-Icing: Many providers also offer de-icing services, which can be applied before or after snow removal to keep surfaces clear of ice.
- Snow Hauling or Relocation: If space is limited, your contract should include snow hauling to move snow off-site or relocate it to designated areas.
A thorough scope of services ensures that all areas of your property are safe and accessible, reducing the risk of accidents and liability issues.
Service Frequency and Response Times
Winter storms can be unpredictable, and the frequency and timing of your snow removal services can make a big difference in maintaining safe conditions. Review the contract to understand how often and how quickly the provider will service your property, especially during heavy snowfall.
Important Considerations for Service Timing
- Response Time After a Storm: Look for contracts that specify how soon the snow removal team will arrive after a snowfall. Prompt response times reduce the risk of ice buildup and make it easier for employees and customers to access your property.
- Regular Monitoring During Severe Weather: Some providers offer ongoing monitoring, checking your property throughout the day and night to ensure it stays clear, even in long-lasting snowstorms.
- Service Triggers: Confirm whether services are triggered by specific snow depths (such as 2 inches or more) or are on a set schedule regardless of snowfall.
Knowing that your provider will respond promptly helps ensure your property remains safe, no matter how much snow falls.
Equipment and Methods Used
The type of equipment and methods used for snow removal can impact the quality, safety, and efficiency of the service. Ask the provider about the equipment they use, as well as the techniques they employ to clear snow and ice from your property.
- Commercial-Grade Equipment: Make sure the company uses commercial-grade equipment that’s suitable for large properties and can handle heavy snow and ice. This may include plows, snow blowers, and skid steers.
- Salting and De-Icing Products: Ask about the de-icing products used, especially if you have environmentally sensitive areas. Many companies offer eco-friendly or pet-safe de-icing options.
- Specialized Techniques: Certain providers may use advanced methods like pre-treating surfaces before a storm to reduce ice buildup or using plowing techniques that minimize snow piles in high-traffic areas.
Terms of Payment and Cancellation Policies
Understanding the payment structure and cancellation terms is essential to avoid unexpected fees and ensure a smooth business relationship. The contract should clearly outline payment terms, including due dates and any additional fees that may apply.
- Pricing Structure: Snow removal contracts can be priced in several ways, such as per service, per season, or on a monthly retainer. Choose a structure that aligns with your budget and the frequency of services you need.
- Cancellation Terms: Some contracts have a cancellation fee if services are terminated before the contract period ends. Be sure to read the fine print to understand the terms for ending the contract if needed.
- Payment Schedule: Check the payment schedule to ensure it aligns with your budgeting cycle. Some providers offer discounts for paying upfront for the season, which could be cost-effective.
Finding the Right Fit For Your Winter Snow Removal
A well-structured commercial snow removal contract provides peace of mind and ensures that your property is safe, accessible, and professionally maintained throughout the winter season. By carefully reviewing the scope of services, service frequency, equipment, and payment terms, you can find a provider that meets your unique needs and helps you navigate winter with confidence.
Ready to secure a dependable snow removal service for your commercial property? Contact us today to discuss our customized snow removal contract and find the perfect solution for your business. Let us help you stay prepared for winter and keep your property clear, safe, and accessible all season long.
